Housing Selection FAQs

Am I eleigible for the room selection (Lottery) process?
How much are Housing and Board Fees?
What is a Housing Contract?
What do you mean by 'full-time enrolled students'? 
I have an empty space in my room... what does that mean for me?
Where can I live?
I have special medical needs... what can I do?
I can't find a roommate OR I'm waiting on my friend who is coming to Heidelberg next fall. 
Is there a waiting list for rooms?
I want to commute to to Heidelberg. How do I go about doing that?
What if I want to live off campus next year?
Being an RA looks like fun!  How can I do that?
How can I live in a Cooperative Learning Community (CLC House)? 
How can I live in the Senior Apartments?
I won't be able to come to the Housing Lottery. What should I do?
 

 

Am I eligible for the room selection process?

Only those students who will be returning to campus in the Fall Semester and who have registered fulltime (12 Credit Hours) for classes will be eligible to participate in the Room Lottery process.  Students who will be on Off Campus Study during Fall semester will need to sign housing contracts when they return from OCS and will be placed in housing by through the Residence Life Office. Students who will be on a stop-out should contact the Residence Life Office prior to their return to campus. Students who graduate, withdraw or are not registered for Fall classes fulltime (12 Credit Hours) are not eligible for the lottery process.  Housing will be assigned at a later date for those who register for Fall classes after the lottery process ends.
 

How much are Housing and Board Fees?  What is a Housing Contract?

Click here for the most recent Fee's and Charges schedule.
 
2009-2010 Academic year:
  • Senior Apartment/College Hill/Regular House Rate at $2,249
  • Williard and Greek House Rate at $2,084
  • Quad Occupancy Rate at $1,693
  • Triple Occupancy Rate at $1,831
  • Double Occupancy/CLC House Rate at $1,984
  • Regular/ADA Single/Super Double (Paid Double) Occupancy Rate at $2,285
  • Super Single (Paid Double) Occupancy at $2,614
  • Board Rate per Semester $2,208 (All Residential Students)

All students living in University housing are required to sign a Housing Contract. This agreement is binding for the entire academic year. It outlines the terms for students who live in campus-managed housing, the dates for which housing will be available, and the amount that will be billed to a student for the room and board plan.  All students who live in campus housing are required to have a board (Meal) plan.
 
View a copy of the housing contract.
 

What do you mean by 'full-time enrolled students'?

Only students that have enrolled for 12 or more credit hours for the Fall/Spring semesters may apply for housing.
 

I have an empty space in my room... what does that mean for me?

The University reserves the right to fill any housing space that becomes vacant due to withdrawals or leaves that occur after the room lottery process. Students currently living in the room/apartment/house will be offered the opportunity to fill a vacancy within 5 business days.  After set time, the Residence Life Office has the right to assign a student to that available space or move a student from one room to another room (Consolidation).
 

Where can I live?

Not all rooms will be available for room draw. Rooms have been reserved for Resident Assistants, students with special needs, and incoming first-year students. A list of available rooms will be updated prior to and during each room lottery night.
  • Krieg and King Halls are reserved for First Year students only.
  • Williard Hall and College Hill Apartments will be reserved for Junior and Senior Students Only.
  • Senior Apartments will be reserved for Senior Students Only through a separate selection process.
  • France Hall will be reserved for Female Students only.
  • Miller Hall will be reserved for Sophomores, Juniors and Seniors only.  Transfers may be housed here as well.
Brown Hall is available for all classes.  Some rooms will be set asside for first year or transfer students in this building.
 

I have special medical needs... what can I do?

Students with physical or psychological needs that require any special residential facilities or space should submit a request to Disabilities Intervention Team (DIT)  in The Learning Center. Some examples of Special Residential Needs include, but are not limited to, single rooms, air conditioning, elevator access or private bathrooms. There are several forms that must be completed by a licensed medical professional as components of any request to the DIT. Forms are available from the Academic Success Center in Campus Center or online at http://www.heidelberg.edu/acs/applying . Special accommodations will not be provided by Residence Life without approval from the DIT.  Submitting a request does not guarantee the need can be met. Students must re-apply for special accommodations each academic year.
 
 

I can't find a roommate OR I'm waiting on my friend who is coming to Heidelberg next fall.

Students can not participate in the room lottery process without a roommate.  Heidelberg has only a few single rooms available for the lottery process.  Singles will be available on a first come/first serve basis.  Residence Life will provide an information board outside of Campus Center 315 for students looking for roommates.  If you are looking for a roommate for Fall, please visit the Residence Life Office for help.  Returning students who want to room with a first-year or transfer student may attend the lottery process only if the student  they request has been accepted to Heidelberg and submitted their housing application to the Residence Life Office.   
If a vacancy occurs in someone’s room after room selection, the Director of Residence Life will re-assign the bed to a first-year or transfer student.
 
 

Is there a waiting list for rooms?

The Residence Life Office will provide students an opportunity to sign up for specific room requests if those rooms are no longer available at the lottery process.  For example, if single rooms fill up before the sophomore/freshman lottery, students can sign the Single Room Request form.  The Residence Life Office will offer single rooms that open throughout the year to students based on completed credit hours.  Students with more hours completed will be offered first priority. 
All other housing options that open during the year will be determined by the Residence Life Office.
 

I want to commute to to Heidelberg.  How do I go about doing that?

An application for commuter living is required of all students who wish to commute. Students who currently commute must re-apply each year. Applications for commuter status must be submitted to the Residence Life Office. Students who wish to apply for commuter status must reside with their parent(s) or legal guardians home within a 50 mile radius of Heidelberg University.  Student approved for commuter status found living elsewhere, will be assessed room and board charges for the academic year. Upper- class Commuter Application/Contract.
 

What if I want to live off campus next year?

Off-Campus Living is a special privilege granted to a limited number of students enrolled at Heidelberg University. An application for this living arrangement is required of all students. Students who currently live off campus must re-apply each year. Selections are prioritized in the same manner as those of other housing options. Applications for Off campus status must be submitted to the Office of Residence Life. 
A student may apply for Off-campus housing if they meet one of the following requirements: 
  • 23 or older before August. Age will be verified with University records.
  • Married or the parent of a dependent minor child.  Copy of marriage certificate or dependent tax information must be submitted with Off Campus Request.
  • Successful completion of 69 credit hours as of January 1. Academic status will be verified with the Registrar.
  • Other.  A letter of rational and documentation must accompany this application if selecting this option.  (Student Teaching, Internships, Study Abroad, etc. are appropriate reasons for selecting this option.)

Click here to view a copy of the Off-Campus Application
 

Being an RA looks like fun!! How can I do that?

The RA selection process will take place in January upon return from winter break.  Students who are leaders, organized, outgoing, willing to help their fellow students and enjoy creating educational programs are encouraged to apply for this process.  The RA team is a specialized group of leaders who have a desire to help build a community based on Heidelberg's mission, vision, educational philosophy and values.  Please contact the Residence Life Office with any questions you have regarding this process.
 

How can I live in a Cooperative Learning Community (CLC House)?

The Cooperative Learning Communities (CLC) represents independent housing opportunities for groups of individuals who have common interests. The CLCs are designed to provide an opportunity for students to develop initiatives and programs, which they feel will enrich the Heidelberg University community. In return, the groups receive independent housing in a college owned home. Although your program must fit the occupancy level of one of the available houses (occupancy ranges from 4 - 10), it is our hope that the actual active membership in your CLC will extend beyond the occupants living in the house. The idea is to create a program that becomes an integral part of the campus community. A CLC group may be part of an established organized club on campus, or it may simply be a group of students who have similar interests with a plan to share that interest with the larger campus community that are sponsored by an off-campus agency and campus department. CLC applications are available in the Office of Residence Life.
 
 

How can I live in the Senior Apartments?

Students wishing to live in a Senior Apartment must be rising seniors (88 credit hours completed by May ). Applications are available in the Residence Life Office.  Each group of 4 students are required to have full-time status for Fall classes by April 10th.  If a person(s) in the selected group is not registered by that date, the group will be removed from their assigned apartment and the next group will be placed in that room.  There are twelve 4-person apartments available.  Senior Apartment Application/ Contract  Each applicant must complete this application/contract.
 
 

I won't be able to come to the Housing Lottery. What should I do?

The proxy form is for any student who is currently not available for the lottery process but plans to be enrolled fulltime (12 credit hours) for Fall before the lottery process.  Non-registered students are not available to use the proxy form.  Completed proxy cards must be brought to the lottery process by the student(s) who will be the roommate(s) to the student who can not attend the lottery process.  Only Fall registered students may pick up a proxy form in the Residence Life Office or download the form here.